Orange Clover processes your personal data with due care and in accordance with the law and more specifically with the General Data Protection Regulation (GDPR) and its relevant national implementing legislation. In the context of our activities, we collect, hold, disclose and/or otherwise process personal data. We would like to provide you with the following information about why, when and how we process your personal data.
The data controller who is responsible for the processing of personal data is the private limited company Orange Clover Advocaten B.V., with its registered office at Vondelstraat 13 in Amsterdam, the Netherlands and listed in the Trade Register of the Chamber of Commerce under number 59488301.
Orange Clover collects information from you in the course of providing our legal and notarial services. We may collect your personal data because you provided this data to us. For example, you may provide data when entering into an agreement with us or by giving us your business card. We might also obtain your personal data from other sources, such as clients, the Trade Register of by using other public sources.
In the context of complying with legal and regulatory obligations, you might provide us with personal data relating to another than yourself, for example of the ultimate beneficial owner of the company you are representing. Before providing us with this personal information, you must make sure that the concerned individual has read and understood this Privacy Statement.
Orange Clover does not share your personal data with third parties unless this is necessary for one of the processing purposes stated above. This may include, but is not limited to: third parties relevant to the legal services that we provide, such as counterparties and local counsel; third parties that we engage with, such as supervisory authorities and other bodies, in order to comply with legal obligations; third party suppliers in connection with the processing of your personal data for the purposes described in this Privacy Policy, such as IT providers, communication service providers or other suppliers to whom we outsource certain support services.
Third parties to whom we transfer your personal data are themselves responsible for compliance with privacy legislation. Orange Clover is neither responsible nor liable for the processing of your personal data by these third parties. To the extent that a third party processes your personal data as a data processor of Orange Clover, Orange Clover will conclude a processor agreement with such party that meets the requirements set out in the GDPR.
The lawyers and civil-law notaries of Orange Clover are obliged to observe confidentiality on the grounds of professional rules. Data obtained in the context of handling a case are not shared with third parties unless this is permitted on the basis of the applicable professional rules.
In principle, your personal data are not transferred by Orange Clover to a recipient in a country outside the European Economic Area. If such a transfer is necessary to provide our legal and notarial services, Orange Clover will ensure that the data transfer is compliant with the law.
Orange Clover will not store personal your data any longer than is necessary to fulfil the purposes stated in this Privacy Statement or to comply with any legal, regulatory or reporting obligations.
We do not gather any personal data, any information about your visits nor any information about your IP address or about your browser via our website, other than as set out below.
Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer. The object is to optimise the layout of the website and the information presented on it. To ensure that information from cookies cannot be traced back to an individual, and cannot be inspected or used by Google, Orange Clover has taken measures. We have concluded a processing agreement with Google in which we chose to mask the final octet of the IP address, and turned off ’share data’. Google does not use any other Google services in combination with the Google Analytics cookies. You can find more information on these cookies on the Google website.
Most web browsers accept cookies automatically, but you can generally change the settings of your browser so that it does not. If you do not wish to receive cookies, consult the Help function of your Internet browser to see how you can block all cookies.
We protect your personal data and implement appropriate technical and organisational security measures to protect it against any unauthorised or unlawful processing and against any accidental loss, destruction, or damage.
Your rights regarding your personal data
You have the following rights regarding how we use and keep your personal data:
This means you have the right to request Orange Clover to give you access to your data. Please not that there may be circumstances in which we are entitled to refuse your request for access to copies of personal data, for example based on legal professional privilege;
If the data are incorrect, incomplete or irrelevant, you have the right to ask us to alter or supplement them. If you do, we will take reasonable steps to check the accuracy and correct the information. Please let us know if any of your information changes so that we can keep it accurate and up to date;
You also have the right to object to the processing of these data and to ask Orange Clover to restrict the processing. Because the lawyers and civil-law notaries who work at Orange Clover have an obligation to observe secrecy, it will not usually be possible to give you access to data that are processed in the context of providing our services;
You can request us to erase your personal data. Please note that there may be circumstances in which we are required to retain your data in order to meet our legal and regulatory obligations. For example, personal data in a notarial deed cannot be erased;
This means that you have the right to receive your personal data in a structured, commonly used and machine-readable format, and that you have the right to transmit that data to another controller;
Profiling is defined by more than just the collection of personal data; it is the use of that data to evaluate certain aspects related to the individual. You may object to this;
You may file a complaint in relation to Orange Clover processing of personal data with the Dutch Data Protection Authority;
To the extent that our data processing is based on your consent, you at all times have the right to withdraw your consent. Withdrawal does not affect the lawfulness of the processing that was based on your consent before you withdrew it. There may be circumstances in which we are entitled to continue processing your data, in particular if the processing is required to meet our legal and regulatory obligations.
If you wish to make use of the aforementioned rights, please contact Orange Clover by letter or email, using the contact details shown below. Orange Clover will take a decision on your request within four weeks.
Orange Clover reserves the right to make changes to this privacy statement at any time in accordance with applicable legislation and regulations. Please check this webpage from time to time to see whether any changes have been made.
If you have questions or comments about the processing of your personal data, and if you wish to make use of your rights referred to above, please contact Orange Clover via:
Orange Clover
Vondelstraat 13
info@orangecloverlaw.com